Staff Overview Humanity HelpDesk - Staff Overview

Popular help topics: Scheduling, Setup, Time Clock, Leave Request

Staff Overview

Staff tab is where managers manage the company Staff profiles along with the Locations & Positions. When you click the Staff tab, it shows two options on the top left for Employees and Locations & Positions.
On the top right side, you will see the option 'Add Employees' as well as Arrow Down icon that opens the panel for additional Action item regarding Assign Positions, Manage Skills and custom fields, etc.

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From the Left panel, you can filter your staff list to see
  • All Staff
  • Not Activated (Staff who didn't activate their accounts yet)
  • Disabled (Staff whom profiles are disabled because they no more should have access to their Humanity™ accounts)

Add Employees

Click the option 'Add Employee' to quickly add multiple employees using the form or by uploading the .csv/.xlsx file.

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If enabled by management, employees will be presented with a group listing of all staff members when they click the tab 'Staff.' The view of the Staff tab can be changed to Gallery or to 'Custom' view from the icons at the top right.

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Custom List View

This view allows you to select specific fields you might want to show when viewing profiles at a glance. Also, the custom fields can be saved as CSV|XLS to the computer for printing purposes.

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You have the option to search your co-worker just by typing the name of the employee in the 'Search Bar' or filter the staff by Skills:

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Locations & Positions

From the tab Staff, click the option 'Locations & Positions' to add/manage your business locations and Positions. Individual work schedules are labeled by ‘Positions’ that are grouped by ‘Locations’ in Humanity™.

However, depending on the nature of your business, positions may be:
  • Departments such as Sales, Marketing, Finance
  • Job Roles such as Cook and Cashier
  • Titles such as Neurologist, Head Nurse
  • Tasks such as Data Entry
  • Skills such as Technician, Lab Assistant
  • Events such as a Training, Board Meeting
  • Holidays such as Christmas
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Once this is set, the Staff can be divided into multiple locations based on assigned Positions by the manager. Employees can see co-workers that are assigned to any specific Position, just by clicking on that position. 

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Remote Sites

'Remote Sites' are locations for shifts and events outside of your primary work locations and are assigned directly to shifts. These could be client locations or contract locations for example.
'Remote Sites' can have addresses assigned to them allowing ShiftPlanning to communicate the map and driving directions to your staff. You can also add notes to each remote site with 'Click to Edit Notes.'

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'Remotes Sites' are assigned directly to individual shifts through the 'Shift Edit' window. To do this go to a shift and click to open up the 'Shift Edit' window and then click 'No Work Site Set.'

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Staff can see the remote site with the address in a Google Map directly from their shift details.

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Assign Positions

Employees must be assigned to the appropriate Locations and Positions. Click on employee profile to assign the positions.

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Or click the arrow down Icon next to Add Employee button from the top right to assign multiple staff in bulk. Here you can Assign By Employee, Assign by Position or Assign by Skills.

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Manage Skills

Click the arrow down Icon next to Add Employee button from the top right of the Staff tab. Skills define any special abilities your employees have. .' can include things such as CPR Certification, Second Languages, etc.

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Adding expiration on certain skills, allows you to receive notifications and keep track of skills such as 'certifications'. You can use these skills throughout the system to more quickly filter, schedule smartly and track employees.

Custom Fields


Click the arrow down Icon next to Add Employee button from the top right to set up the Custom Fields for staff profiles so that you can customize the type of information that you want to save with each employee.

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Staff Profiles

Click on an employee profile to manage the details e.g. Profile Image, Edit Profile Details, Activate accounts, set Password, Permissions, etc.

Under the employee name on top of the profile, managers have the options:


It shows
  • Employee Details
  • Admin Actions where you can enable, disable or delete a profile
  • Positions assignment
  • Skill Assignment
  • Upcoming Shifts
  • Recent Shifts
  • Statistics
  • Employee files

Edit Details

Here you can update employee profile details

Set weekly / future availability

Notification will only show up when you open up your profile, letting you control what notification should you receive.

Permission level allows you to give more access to profiles in terms of allowing access to read/write schedules, time sheets, and approve requests, etc.

This is where you can assign multiple wage rates per position.
Please feel free to let us know of any feedback by emailing Happy Scheduling!